10 Great Mobile Apps to Manage Your Business Finances (2023)

Technology is a wonderful thing and it is making business finances easier to manage than ever before. Everyone can turn their phone or tablet into a mobile accounting machine by downloading a few useful apps that will save you both time and money.

From sending out invoices and managing customers, to credit card transactions and complex financial projections, there is an app for every business need. Small and large businesses alike will find these apps save valuable time and when you get everything in sync, your accounting may actually become enjoyable.

Each of these apps is available in the iTunes AppStore for iPhone and iPad as well as Android devices via the Google Play Store.

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Wave Bookkeeping

10 Great Mobile Apps to Manage Your Business Finances (1)

If your small business is on a tight budget, or if you are a very small business with limited needs, the Wave bookkeeping app may be for you. In terms of free bookkeeping apps, it may be the best on the market. This app is free for its most basic pricing plan and it has several features you should look for in terms of mobile bookkeeping.

Wave tracks your income and expenses and uses double-entry accounting, which is used by most businesses. The app allows you to link unlimited bank accounts. It also has a shoebox function for receipts. You just take a picture of the receipt with your phone. Wave even allows for custom invoicing. It does not allow you to track accounts receivable and accounts payable, perform payroll functions, or accept online payments.

Wave is 100% web-based so you can access it from anywhere. It runs on both a PC and Mac and has a compatible app for invoicing and scanning receipts.

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QuickBooks Online

10 Great Mobile Apps to Manage Your Business Finances (2)

QuickBooks Online is one of the the premier bookkeeping and accounting tools, and is top-tier when its comes to reporting applications. The catch is that not every small business needs it. It has a four-tiered pricing plan from the basic plan to an advanced plan. The advanced plan has every feature a bookkeeper or accountant would ever need.

For example, you cannot invoice your customers using SimpleStart. The pricing goes from $25 per month for Simple Start to $150 per month for the Advanced plan.


The basic plan, called Simple Start, does not have some of the features that the Wave app has and it costs $25 per month. The Wave app, on the other hand, is free.

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QuickBooks Online is better characterized as a powerful accounting app than a straightforward bookkeeping application. Small business owners and anyone who handles the bookkeeping and accounting for a companywill find that this app is invaluable.

QuickBooks Online can be used to create and edit customers, invoices, sales receipts, and estimates. Your data is then immediately available in the app. If you are visiting a customer, you can prepare an estimate or invoice right there on the spot. There's no need to return to the office or turn on your laptop.

QuickBooks Online is also a powerful reporting tool. It takes your data and develops your financial statements. The income statement, balance sheet, and statement of cash flows become an easy quarterly or yearly task. The app is strong from a tax perspective. It also helps the business develop illustrative charts and graphs.

It is available in both a mobile Windows app and a mobile Mac app and is 100% web-based.

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10 Great Mobile Apps to Manage Your Business Finances (3)

FreshBooks, which is often compared to QuickBooks, is a mobile app that operates and stores data in the cloud. Cloud storage is especially nice if you are on the go. FreshBooks is often rated as outstanding and is suitable for both small businesses and freelancers. Some think it is more intuitive than QuickBooks.

The strength of FreshBooks is probably in customizing and automating your invoicing. It is compatible with 84 other different applications such as Shopify, Zoom, and G-Suite. The tool also allows you to build your own customized billing system for your business if you need it.

FreshBooks has a time-tracking feature that, if you are a freelancer, allows you to track your billable hours. It has several features that QuickBooks Online does not have. While QuickBooks Online limits you to 1-5 simultaneous users depending on which plan you choose, you can have unlimited simultaneous users on FreshBooks. You can also categorize your expenses as they are entered in order to have that information available at tax time.

Another feature of FreshBooks that is only available on the top-tier QuickBooks plans is team roles. You can assign different levels of permissions to different people. It also allows you to collaborate with others on projects. That feature is not available on QuickBooks.

FreshBooks Accounting is web-based, so it will run on a Mac or a Windows-based computer.

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10 Great Mobile Apps to Manage Your Business Finances (4)

Bill.com is a mobile app that can manage either or both of the accounts receivable and accounts payable functions for a small business. The business may want to only use this app for its powerful accounts payable functions. Accounts receivable, which includes invoicing your customers, can easily be managed by the Wave Bookkeeping app already reviewed or by the accounting apps, QuickBooks Online or FreshBooks Accounting. If you use Bill.com only for your accounts payable, the pricing is considerably cheaper than if you use it to manage both accounts receivable and accounts payable.


If you use Bill.com only for your accounts payable, the pricing is considerably cheaper than if you use it to manage both accounts receivable and accounts payable.

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Many of the top accounting firms use Bill.com. It is useful for paying your business's bills to their suppliers or your accounts payable. You can pay both U.S. and international suppliers electronically. It also supports ACH payments. If you use this app for accounts receivable, you can invoice your credit customers. You can generate digital invoices, automatic reminders, and electronic payments. Bill.com also allows for document storage. It integrates seamlessly with QuickBooks Online and FreshBooks Accounting.

Small businesses can use Bill.com for either their payables or receivables for $39-$49 per month. If, however, you want to use Bill.com for both, the price goes to $69 per month or higher.

Bill.com is a web-based app so all of your data is available to you at any time. It is compatible with both the Mac operating system or Windows.

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10 Great Mobile Apps to Manage Your Business Finances (5)

Square is an excellent point-of-sale (POS) app for small businesses that accept credit cards and those that have an online store or website presence. You set up the Square software on your computer and the mobile app on your phone or another mobile device, like a tablet. Here are some of the ways in which Square works:

  • It helps you manage your inventory and keep track of all your items.
  • It not only allows for mobile credit card payments, but it also allows you to do business online since you can set up an online store.
  • Square can also prepare reports regarding your inventory and your point-of-sale transactions.

You can use the software if you are accepting payments at your storefront. If you are accepting payments away from your store, you can use the app on the phone or tablet. In addition, You just swipe the customer's credit card on the card reader for contact-free payments, the customer can swipe the card. The app then uses the Square proprietary software and card reader to record the transaction.

Another benefit of using Square for your point-of-sale transactions is that you can set up an online store with online transaction capability. Square is compatible with a number of other apps, including delivery apps that you can access through the Square dashboard. Square also supports inventory management, particularly for retailers.

The Square app is free and Square also gives you a free credit card reader. Transactions are credited to your account within one or two days and the charge is 2.75% for each card swipe. You alsodo not need a merchant account, so there are significant savings over traditional processing.

Square can also help you collect customer email addresses because you can email or text a receipt immediately.


There is no charge for cash or check transactions using Square and it gives you a daily sales report for everything. It is, in a sense, a mobile cash register.

Because it's inexpensive and easy to use, many small businesses are choosing to use Square in their brick-and-mortar stores. It is one of the best apps for mobile credit card transactions. It does have some downsides:

  • A lot of transactions seem to be abandoned when using Square, so business managers have to watch out for that.
  • It is not good for bulk transactions.
  • It can also be expensive if you have a heavy sales volume since it costs 2.75% or above for each transaction.

It is compatible with both the Windows and Mac operating systems. The only thing you need is the Square card reader with regard to equipment.

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10 Great Mobile Apps to Manage Your Business Finances (6)

InDinero is a budgeting app that works with various bookkeeping apps like FreshBooks.

The inDinero app pulls your bank and credit card statements from all of your banks. There is no need to shoebox receipts due to this feature and inDinero places your expenses in the proper categories for you immediately. The app tracks the spending habits of the business every month. In this way, you can develop your budget and inDinero will generate reports that will show you how you are doing.

The inDinero app offers a lot of services for the small business. In addition to helping the small business with budgeting, inDinero prepares financial reports like profit and loss statements, statements of cash flows, and assists in financial forecasting. It is compatible with most accounting and bookkeeping apps like Bill.com and QuickBooks Online.

As a fairly comprehensive app for small businesses, inDinero allows you to even get small business finance advice from a professional chief financial officer (CFO) through the app. However, the app does have one downside. Not only is inDinero comprehensive, but it is also expensive. The base price is $300 per month, although there are custom pricing plans available.

The app is cloud-based so you can access your data at any time. It also runs on both Mac and Windows operating systems.

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10 Great Mobile Apps to Manage Your Business Finances (7)

"Cash is king" is the old saying always heard in business and it is particularly relevant to small business. Small businesses live and die by their cash flow. No matter what the financial statements of a small business says, if the business does not have a good cash position, it is going to fail.

Fluidly is cash management software that any business or accountant could use to keep on top of cash flow. It gives the business real-time cash flow forecasting so it can keep on top of its cash position and forecasted future cash position, Fluidly also helps your business plan for various cash flow scenarios. It will connect with both a QuickBooks or Xero ledger in order that you may instantly see your cash flow forecasts.

Fluidly works for both Mac and Windows and is web-based. It has an interface that makes uploading to social media platforms like YouTube easy. Pricing starts at a little over $13 per month and goes up from there.

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TurboTax Small Business

10 Great Mobile Apps to Manage Your Business Finances (8)

Every small business needs to have access to a tax program for its accountant or bookkeeper. The best app of the bunch is TurboTax Small Business. It allows the accountant to do preliminary tax analyses of the business in order to determine where they stand from a tax perspective. The business can then present its Certified Public Accountant (CPA) a host of financial information at year's end to assist with tax preparation.

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TurboTax Small Business is a very comprehensive tax preparation package. It has most of the features that small businesses need and covers the tax issues that small businesses face. Here are some examples:

  • TurboTax Small Business searches more than 350 deductions, some of which are industry-specific.
  • It includes tax analysis for special financial events that have happened in that year. For example, in 2020, TurboTax included a special section for those businesses that have received federal government support programs.
  • It has a tax calculator as well as a self-employed expense estimator along with many others.

TurboTax Small Business is a downloadable program for the Windows operating system. In order to use it on a Mac computer, you have to use one of the software's online editions. From a pricing perspective, it is within the budget of most small businesses.

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10 Great Mobile Apps to Manage Your Business Finances (9)

Expensify is one of the premier mobile apps for expense account development and management. Employees can scan the receipts they have from day-to-day sales, for example, as well as receipts from long-distance travel and trips for business purposes. Expensify can be used to track receipts and expenses for sole proprietorships or for employees to track and send copies of receipts and expenses to managers.

Expensify can also be used on a company level for a small business. Companies use Expensify for expense reporting, card management, approvals, and reimbursements for managers as well as employees. The software can be automated in order that reports are automatically sent to managers and to accounting.


Companies use Expensify for expense reporting, card management, approvals, and reimbursements for managers as well as employees. The software can be automated in order that reports are automatically sent to managers and to accounting.

Expensify starts at $4.99 per month for the sole proprietor and goes up from there depending on the number of people using the app and the number of transactions per month. There are four possible price points.

There are mobile apps for both the Mac and the Windows operating systems.

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10 Great Mobile Apps to Manage Your Business Finances (10)

The final app that is particularly useful to small business finance is the mobile Evernote app that is used for many purposes. In business and in finance, there is always some extraneous piece of information you need to jot down that doesn't seem to go anywhere else. You can use the powerful Evernote app for this.

Do you need to send someone an email about, perhaps, an expense they had? You can email right from Evernote. It integrates well with email programs, communication programs, and many other productivity applications. You can also clip webpages and capture images with Evernote, along with making whatever notes you need to make throughout the day to supplement what you have done in the other mobile apps.

Evernote has mobile apps for both Windows and Mac operating systems. It has three price points, one of which is free. A premium version is $7.99/month. Evernote keeps all of your notes in the cloud.

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Which app is best to maintain accounts? ›

6 Best Mobile Accounting Apps for 2022
  • Zoho Books: Best overall mobile accounting app.
  • QuickBooks Online: Best companion mobile app for QuickBooks Online users.
  • Sage Accounting: Best bookkeeping app for a large mobile sales force using Apple devices.
  • Zoho Invoice: Best free mobile invoicing app.
28 Mar 2022

Is there an app to help with finances? ›

Mint, for just about everything

(It also has, by far, more reviews than any other app we reviewed.) It's free and syncs many kinds of accounts: checking and savings, credit cards, loans, investments and bills. As far as the actual budgeting, Mint tracks your expenses and places them in budget categories.

What is the best free app to manage bills? ›

The 6 Best Budgeting Apps of 2022
  • Best Overall: You Need a Budget (YNAB)
  • Best Free Budgeting App: Mint.
  • Best for Cash Flow: Simplifi by Quicken.
  • Best for Overspenders: PocketGuard.
  • Best for Building Wealth: Personal Capital.
  • Best for Couples: Zeta.

What apps should I have for business? ›

Best small business apps in 2022 in full:
  • Microsoft 365. The best office software app. ...
  • RingCentral MVP. Best business phone system app. ...
  • FreshBooks. Best accounting software app. ...
  • Avast Business Antivirus. Best mobile antivirus app. ...
  • PayPal. Best online payments app. ...
  • Hubspot Marketing Hub. Best sales and marketing app. ...
  • Asana. ...
  • IDrive.
13 Sept 2022

What is the app used in accounting? ›

QuickBooks Online

Created by Intuit, QuickBooks is one of the most widely used accounting software systems out there, and has won many awards.

Which app can solve accounting problems? ›

GnuCash is one of the oldest accounting apps in the world. Since the 1990s, it has been helping individuals and small businesses handle all their accounting needs. Some of the features include the ability to handle invoicing, employee expenses, for example, exchange calculations, and payroll features too.

Can Mint be trusted? ›

Is Mint a safe app? Yes, Intuit, Mint's parent company, employs the latest security and technology measures to keep its customers' personal and financial information safe. Security measures include software and hardware encryption and multi-factor authentication.

Is Mint budget free? ›

Reach your financial goals with personalized insights and custom budgets. Use Mint as a subscription manager and track your money spending ---all for free. See your monthly bills, create budgets, grow savings, & build stronger financial habits. Get the #1 personal finance and free budgeting app now*.

Does Google have a finance app? ›

If you go to Google Finance on your iPhone or Android via the mobile browser, it looks a lot like an app. You can enter a ticker symbol or company name in the search box at the top to generate a current price and stock chart. Three buttons on top let you switch from a market view to your saved portfolio to news.

Is Mint a good budget? ›

We ranked the Mint budgeting app as the best free option out there. In addition to offering basic budgeting features, Mint also provides bill payment reminders, customized alerts when you're over budget and a credit monitoring service.

What is the easiest budgeting tool? ›

Best free budgeting tools
  • Best free spreadsheet for anyone: Google Sheets.
  • Best overall free smartphone app: Mint.
  • Best free smartphone app for beginners: Goodbudget.
  • Best free smartphone app for investors: Personal Capital.
  • Best free desktop software for small business owners: GnuCash.

How much does it cost to use Mint? ›

If you want an ad-free experience, you'll pay $0.99 per month. If you want the premium version of Mint, which can help your budget become even more effective, the cost is $4.99 per month, which is still less expensive than what many other budgeting apps charge.

What are the five basic business applications? ›

Types of Business Application Software
  • Human Resource Information System (HRIS) ...
  • Inventory Control System. ...
  • Communication Software. ...
  • Accounting Software. ...
  • Service Management Solution. ...
  • Reservation Software. ...
  • Schedule Management System. ...
  • Demand Forecasting Software.
24 Jul 2020

How do small businesses stay organized? ›

How to get organized for success
  1. Declutter your space. First things first, get your workspace and tools in order. ...
  2. Document and store your workflows. If you want to be organized, things need to be clear and consistent. ...
  3. Automate, automate, automate. ...
  4. Create templates. ...
  5. Manage your workload with ease.
7 Apr 2021

How Can an app help a small business? ›

10 Reasons Why Every Small Business Needs a Mobile App
  1. A mobile app makes it easier to promote your products (or services) ...
  2. It will help you contact and engage with your customers. ...
  3. It allows your customers to give feedback. ...
  4. It helps you improvise. ...
  5. A mobile app offers an increase return on investment.

What are the different types of mobile apps? ›

The 6 Main Types of Mobile Apps
  • Lifestyle Mobile Apps. Lifestyle apps have come on strong in recent years. ...
  • Social Media Mobile Apps. ...
  • Utility Mobile Apps. ...
  • Games/Entertainment Mobile Apps. ...
  • Productivity Mobile Apps. ...
  • 6. News/Information Outlets Mobile Apps.

How do you make money from apps? ›

We have discussed 11 well-known revenue models that will answer your question.
  1. Advertising. Advertising is probably the most common and easiest to implement when it comes to free apps makes money. ...
  2. Subscriptions. ...
  3. Selling Merchandise. ...
  4. In-App Purchases. ...
  5. Sponsorship. ...
  6. Referral Marketing. ...
  7. Collecting and Selling Data. ...
  8. Freemium Upsell.
11 Aug 2021

What do small businesses use for accounting? ›

Common accounting programs for small businesses include QuickBooks, Xero, and FreshBooks. Each platform offers powerful features for small business owners, including bookkeeping tools, point-of-sale functions, and mobile apps.

What are the three accounting software? ›

Types of Accounting Software
  • Billing/ Invoicing Software. Accounting software in the operational field of invoicing/billing takes care of companies' basic billing activities. ...
  • Payroll management system. ...
  • ERP Systems.
20 Nov 2019

How much is QuickBooks for small business? ›

QuickBooks Online
Plan namePrice
Simple Start$30/month.
11 Aug 2022

Can I use Excel for bookkeeping? ›

Excel has several helpful features and functions that can help you create a small business bookkeeping system that works. You can enter and categorize transactions through Excel, create various bookkeeping templates, track invoices, and much more.

Is QuickBooks Accountant free? ›

Firms and accountants looking for free accounting practice management software: While it might sound too good to be true, QuickBooks Online Accountant is available for free for accounting professionals, making it one of our choices for the best accounting practice management software.

Do I need an accountant if I use QuickBooks? ›

Even if you manage your money using QuickBooks, it's worth having your tax return checked and approved by an accounting expert. If you have a more complicated business structure, such as a limited company, it's rarely advisable to do your own tax return, given the detailed knowledge required.

What is ACCA app? ›

The Student Accountant app acts as a guide through the ACCA Qualification.It includes important updates about exams, careers advice, interviews with employers, students and members, as well as news from the accountancy world, ACCA news, and much more.

How do I learn accounting apps? ›

There are a bunch of accounting apps designed to make students' lives easier. Many of them are study aids that can be used at any time during your studies.
Which are the most useful apps for every accounting student?
  1. 1FIN by IndigoLearn- ...
  2. HP12 C Financial Calculator- ...
  3. Accounting Glossary- ...
  4. ICAI Now- ...
  5. CA Study- ...
  6. Taxmann-

Is there any app to learn accounting? ›

The mint accounting app has many features, and students can customize it to do a lot of things such as helping them track their spending and other financial records. Android users can download it here, while iOS devices can get it here.

What are the downsides of using Mint? ›

Pros and Cons of Mint
Pros of MintCons of Mint
Ease of useLack of investing features
Free to useIntrusive ads
Financial summaries and alerts via email or text messageProblems with account synchronization
Free credit score courtesy of EquifaxLack of bill pay feature
3 more rows

Does Mint report to IRS? ›

It is not owed, controlled, managed or otherwise affiliated with the IRS at all. There wouldn't be any need for the IRS to subpoena or have any other interaction with this software as it is an aggregate reporting platform and not the custodian of any assets.

Is personal capital better than Mint? ›

Mint will allow you to see your portfolio values over time, but it won't offer tools to help with your retirement planning or asset allocation strategy. If you are looking for help managing your investments, Personal Capital is the clear winner.

Is there an app better than Mint? ›

List Of The Top Mint Alternatives
  • Personal Capital.
  • Tiller.
  • YNAB (You Need A Budget)
  • Quicken.
  • Banktivity.
  • Every Dollar.
  • Moneydance.
  • PocketSmith.
24 Sept 2022

Is Mint or Truebill better? ›

Mint – Which Budgeting App Should You Choose? If you just need a budgeting app to help you monitor your spending and to stay on track, Mint is better than Truebill. The free version of the app has everything you need, including budget category customization which the free version of Truebill lacks.

Does Mint connect to bank account? ›

Linking Your Accounts

Mint also tracks the performance of investments and sends alerts on any suspicious activity. You can connect your mortgages, credit cards, PayPal, and as many bank accounts as you'd like, among other accounts.

What's better than Google Finance? ›

Best Google Finance Alternatives
  • 1. Yahoo Finance. (finance.yahoo.com) ...
  • Bloomberg Watchlist. (www.bloomberg.com/markets/watchlist) ...
  • Digital Look. (www.digitallook.com) ...
  • MSN Money. (www.msn.com/money) ...
  • Morningstar. (www.morningstar.com)
9 Mar 2022

Is Google Finance is free? ›

This is simple and free to set up — and even easier if you already have a Gmail address. Once you have secured your account, you can immediately set up your Google Finance portfolio.

Does Google have an app like Quickbooks? ›

Accounting by Wave - Google Workspace Marketplace. 100% free, easy to use accounting and invoicing software for you and your small business.

What are 2 book apps? ›

The apps that are available for both the Android and iOS platforms allow for listening to audiobooks as well as reading e-books or other digital content.
For Android
  • Amazon Kindle App. ...
  • Google Play Books. ...
  • Wattpad. ...
  • Media365 Book Reader. ...
  • FBReader.
9 Sept 2022

How do I develop an app? ›

How to create an app for mobile devices
  1. Get your app idea on paper.
  2. Build a Native app or a PWA, based on your needs.
  3. Make your app using the right method for your business.
  4. Create an app with an app builder (no-code option)
  5. Test your app on iOS and Android devices.
  6. Submit and Publish your app on the stores.
1 Jun 2022

What is the most profitable business to start in 2022? ›

What's the Most Profitable Business to Start in 2022?
  1. 22 Profitable Businesses to Start in 2022. ...
  2. Ecommerce Business. ...
  3. Dropshipping Business. ...
  4. Vacation or Home Rental. ...
  5. Online Courses. ...
  6. Bookkeeping or Accounting Services. ...
  7. Graphic Design Business. ...
  8. Digital Agency.
15 Aug 2022

What industry is booming in 2022? ›

Global Fastest Growing Industries by Revenue Growth (%) in 2022
  • Global Airport Operation. 47.2%
  • Global Hotels & Resorts. 40.6%
  • Global Travel Agency Services. 40.4%
  • Global Tourism. ...
  • Global Airlines. ...
  • Global Casinos & Online Gambling. ...
  • Global Commercial Aircraft Manufacturing. ...
  • Global Semiconductor & Electronic Parts Manufacturing.

What is the best book app? ›

These apps for book lovers have undeniably made the cut as the web's favorites for 2020.
  • Audible – The Best Audiobook App by Amazon. ...
  • Good Reads (iOS, Android) ...
  • WattPad (iOS, Android) ...
  • Inkitt (iOS, Android) ...
  • Galatea (iOS, Android) ...
  • Serial Reader (iOS, Android) ...
  • Kobo (iOS, Android) ...
  • Aldiko (iOS, Android)

Which is the world's largest learning app? ›

Google Classroom was the most downloaded Education category app worldwide for May 2020 with more than 17 million installs, a 12.6x year-over-year increase from May 2019. The countries with the most installs of the app during this period were Brazil at 15.2 percent of its total downloads and India at about 13 percent.

What is Tertulia app? ›

Tertulia serves up book recommendations and book talk from across social media, podcasts, and the web — all in one app which incorporates seamless book purchasing (US only). If a book has moved someone enough to get them talking, you can find it, buy it, and share it on Tertulia.

What is the least expensive business to start? ›

If you want to start a low-cost business, these 25 ideas will help inspire your entrepreneurial passion.
  1. Content creation. ...
  2. Personal or virtual assistant. ...
  3. Event planning services. ...
  4. Errand/concierge service. ...
  5. Professional reviewer. ...
  6. Social media consultant. ...
  7. Etsy shop. ...
  8. Online courses and tutoring.

What kind of small business is most profitable? ›

Most Profitable Business Ideas
  • Business Consulting. If you're an expert in your industry and have been working at it for years, you should consider consulting. ...
  • IT Support, Technology Consulting, and Repair. ...
  • Cleaning Services. ...
  • Accounting and Tax Preparation. ...
  • Auto Repair. ...
  • Real Estate. ...
  • Online courses. ...
  • Marketing and PR Services.

What is the best app to build? ›

Two of the best app makers available on the market today include Mobincube and Siberian CMS. Both these tools deliver quality and functionality. Mobincube has gone the extra mile to make their solution as attractive as possible. You can start building your free app and launch it at absolutely no cost.

How do I make a free app for my business? ›

How to build an app for business?
  1. Go to appypie.com/app-builder/appmaker and click on “Create your App”
  2. Enter your business name and click on Next.
  3. Select the category that best fits your business.
  4. Pick a color scheme of your choice.
  5. Select the test device.
  6. You will be asked to create an account to continue.
19 Oct 2022


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